# Processing Wholesale Orders through China Bonded Warehouses

Learn how wholesale orders move through bonded warehouses in China, from product filing and customs declaration to pickup, release, and export.

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## Things to keep in mind

- Only **closed vans or cabinet trucks** are allowed for bonded warehouse pickups. Other vehicle types cannot enter the bonded area.
- Drivers must strictly follow designated entry and exit gates and should not carry undeclared goods.
- The freight forwarder **must not** declare customs independently. Doing so may lead to penalties or anti-smuggling actions.
- After shipment, the freight forwarder must provide the **manifest** (road, air, or ocean) that matches the gross weight listed in the filing form.

## Warehouse entry process

1. **Filing products**  
   - Go to the _Product Management_ module and select **Product Filing**.
   - Choose _Single product filing_ or _Batch product filing_ and complete all required fields marked with a red asterisk (*).
   - Confirm customs declaration information and electronic entrustment.

2. **Submitting entry data**  
   - Navigate to _Warehouse Management → Warehouse Entry List → Add Stocking Warehouse Entry (B2B Mode)._  
   - Add product SKUs and quantities, or upload a batch template.
   - Fill in key details such as warehouse location (default: SZ01), business type ( _general customs clearance export and entry_), and transportation mode ( _bonded port area_).
   - Once complete, submit the entry. The system will display the entry status as _draft._

3. **Declaring warehouse entry**  
   - Convert the entry order status from _Draft → Confirmed → Pending Review._  
   - Print and attach box labels with the entry order number, SKU, and packing details.
   - Print the _incoming order_ with the driver’s name, contact information, and vehicle license plate.

4. **Arrival and packaging requirements**  
   - Every outer box must have a label with the warehouse entry number, SKU, and quantity.
   - Each item inside the box must have a product barcode.
   - The packing list must match the box labels and actual items.

## Outbound and delivery process

1. **Creating and confirming orders**  
   - Portless creates the order in the warehouse management system and enters the recipient (consignee) details, SKU, and quantity. A delivery channel gets selected to push the order to the bonded warehouse system.
   - Enter the order number in the Portless system's order list to retrieve the order details. In draft mode, confirm the information and edit details like the tax number, packaging, and duty payment status. Once complete, confirm and submit the order in confirmed mode.

2. **Picking up and shipping goods**  
   - Customers must create a bill of lading in the _[Baohong system](https://support.portless.com/en/articles/13611806-defining-common-shipping-logistics-terminologies)_ and include all details such as exit port, transport mode, driver, and vehicle information.
   - The customs broker completes _[exit verification](https://support.portless.com/en/articles/13611806-defining-common-shipping-logistics-terminologies)_ before the goods leave the bonded area.
   - Once released, the _filing list_ and _release list_ are provided to the freight forwarder for shipment.